Information on Pool Opening Requirements

GMP Neighbors,

As per Gov. Northam's announcement, we will be entering phase 3 on July 1st. With this new phase, the capacity and restrictions lighten but do not fully go away with respect to community pool openings. Our current understanding is that in order to open the pool at minimum the following will need to occur:

1. 70-75% capacity would be allowed

2. Pool furniture would be removed from the pool deck area

3. 6' social distancing on the pool deck and 10' in the water would be required

4. The shallow pool (baby pool) would remained closed

5. Entry Health Questions and/or Temperature Checks would be required to gain access

6. Purchase and Display of additional signage as well as safety equipment estimated at $1000-$1500 would be required

7. Additional training and lifeguard availability for pool operation readiness would be required

8. Sanitizing Stations would be required (estimated cost is $300-600)

9. Loudoun County has the authority to suspend the pool operating permit for the season, if a Covid case is traced back to the GMP Pool

10. Additional contracted regular daily cleaning services would be required (estimated costs $4000-$6000 monthly)

11. Additional staff, beyond the 2 lifeguards contracted through American Pools, would be required to operate the Pool House desk for capacity management, health screenings, and verification of GMP residency in good standing. This could be an additional cost still be determined or potentially a in-community volunteer schedule. If we are unable to staff the desk at all times, we would be required to close the pool for the day, while still paying for lifeguard hours.

12. Opening date would be based on the ability to meet the above requirements or additional learned requirements

Over the next few days, the board will continue to verify what is required to open and operate and if we can do so within our 2020 budget. With the above information and any other cited Virginia and/or Loudoun Country regulations, we welcome constructive GMP community feedback. Thank you, GMP Board

May 27th HOA Board Meeting Recap

We would like to provide you with a quick review of the Board meeting that occurred on Wednesday, May 27, 2020.

 • There is an Open House on Sunday, May 31, 2020 from 12-2pm.  The Clubhouse renovations are 90% complete and we would like to give the community an opportunity to view the updates.  Please follow Virginia’s rules on face mask usage, you will not be admitted without a mask and we will be limiting the number of people inside at a time. 

 • The Clubhouse rental contract will be updated and rental rates will be increasing.  Anyone that had a reservation as of 4pm Wednesday (5/27) and anyone who had to cancel because of COVID will receive the old rates.  

 • The Board approved a motion to repair the gazebo on the Greene.  The updates will include new railings, repairing broken trim, and an overall cleaning.

 • The are no commercial lot updates.

• We have informed our current landscape company of our frustrations as of late and Sentry will be preparing an RFP to recruit a new company if needed.  We know that landscaping is our biggest asset and we want to look after it.

• 4th of July - Fireworks will be the evening of July 3rd in the front soccer field. The Social Committee is working to move the 4th of July celebration to the 3rd to coincide with our fireworks.  It is a dynamic and evolving situation with nothing set in stone except the fireworks. Once details are set in stone, we will publish to the GMP website.

• Jeremy Baker and Nick Holmes have been asked to form a committee to explore enhancements to GMP.  This could be items such as paving the trails, tennis courts, hammocks by the Butterfly Pond and so on. We would like to form a steering committee of residents and get as much community input as possible. Details to follow.  If you are interested in this please email Nick or Jeremy.

• Community Pool – The Board has made the decision to keep the pool closed for the time being and hope to have decision about a plan in early July.  We do not feel comfortable opening the pool in phase one.  Below is an update we received from our pool company of what phase one would look like.  In addition, we would need to hire staff to maintain social distancing, purchase PPE, buy new medical kits, update our insurance with a rider for COVID-19 and install hand sanitizing stations. That is just for the first phase. 

Here is what we know:

· Phase 1 limits the opening of outdoor swim facilities strictly for lap swim.

· Pools may open with one person per lane, not to exceed ten people.

· The lanes must be fixed to the pool - meaning that adding a rope in the pool to divide the pool into lanes will not suffice. The lanes must have actual racing lane tiles on the floor and targets.

· Our company will need at least 30 days to resume American Red Cross training, and to train our guards on COVID-19 related precautions and procedures. The absolute earliest we would open would be June 28th.

As always if you have any questions please feel free to reach out to us.

 

HOA Quarterly Meeting - May 27th

Greene Mill Board of Directors Meeting - May
Wed, May 27, 2020 4:30 PM - 6:30 PM (EDT)

The Board will hold its quarterly meeting on Wednesday, May 27th at 4:30pm.  Due to COVID-19, this meeting will not be in person.  Please see below for details on how to join the meeting as well as the agenda.  We are also announcing that the pool will remain closed until further notice.  It is our hope to open the pool later in the season, however it’s not just a Board decision as it involves federal, state & county governments and the pool company.  The pool plan will be discussed at this meeting.

Please join my meeting from your computer, tablet or smartphone.

https://global.gotomeeting.com/join/894258277

 You can also dial in using your phone.
(For supported devices, tap a one-touch number below to join instantly.)

United States: +1 (872) 240-3212
- One-touch: tel:+18722403212,,894258277#

Access Code: 894-258-277

Join from a video-conferencing room or system.
Dial in or type: 67.217.95.2 or inroomlink.goto.com
Meeting ID: 894 258 277
Or dial directly: 894258277@67.217.95.2 or 67.217.95.2##894258277

Greene Mill Preserve Board of Directors Meeting Agenda

For May 27th 2020

All meetings follow Roberts Rules of Order
All motions paraphrased for agenda. See meeting minutes for formal motion language.

Please silence your cell phones for the meeting

 

Call to Order / Roll CallMember CommentsAgenda ApprovalApproval of Previous Meeting Minutes-Board Meeting 3/4/2020President ReportTreasurer ReportManagement ReportUnfinished BusinessTot Lot RepairsClubhouse Renovation UpdateNew Business2020 Pool SeasonReserve Study UpdateAffirmation of Fence InstallationAffirmation of Trail ClearingGazebo RepairsDrainage SolutionNext MeetingAdjournment to Executive Session for purposes of discussion of contracts/ collection report/ covenants appealMeeting Adjournment