HOA Quarterly Meeting - May 27th

Greene Mill Board of Directors Meeting - May
Wed, May 27, 2020 4:30 PM - 6:30 PM (EDT)

The Board will hold its quarterly meeting on Wednesday, May 27th at 4:30pm.  Due to COVID-19, this meeting will not be in person.  Please see below for details on how to join the meeting as well as the agenda.  We are also announcing that the pool will remain closed until further notice.  It is our hope to open the pool later in the season, however it’s not just a Board decision as it involves federal, state & county governments and the pool company.  The pool plan will be discussed at this meeting.

Please join my meeting from your computer, tablet or smartphone.

https://global.gotomeeting.com/join/894258277

 You can also dial in using your phone.
(For supported devices, tap a one-touch number below to join instantly.)

United States: +1 (872) 240-3212
- One-touch: tel:+18722403212,,894258277#

Access Code: 894-258-277

Join from a video-conferencing room or system.
Dial in or type: 67.217.95.2 or inroomlink.goto.com
Meeting ID: 894 258 277
Or dial directly: 894258277@67.217.95.2 or 67.217.95.2##894258277

Greene Mill Preserve Board of Directors Meeting Agenda

For May 27th 2020

All meetings follow Roberts Rules of Order
All motions paraphrased for agenda. See meeting minutes for formal motion language.

Please silence your cell phones for the meeting

Call to Order / Roll CallMember CommentsAgenda ApprovalApproval of Previous Meeting Minutes-Board Meeting 3/4/2020President ReportTreasurer ReportManagement ReportUnfinished BusinessTot Lot RepairsClubhouse Renovation UpdateNew Business2020 Pool SeasonReserve Study UpdateAffirmation of Fence InstallationAffirmation of Trail ClearingGazebo RepairsDrainage SolutionNext MeetingAdjournment to Executive Session for purposes of discussion of contracts/ collection report/ covenants appealMeeting Adjournment

Food Trucks in GMP - TAKE LOUDOUN HOME!

GMP is bringing the FOOD TO YOU! 

GMP is bringing the FOOD TO YOU!  Please support these local small businesses who will be coming to the GMP to bring dinner, lunch and smiles to our neighborhood!

Families will need to order ahead using the links provided, we will update with additional links as they are provided.

Food trucks will park at the Green across from the Clubhouse with the windows facing the grass. Please practice safe social distancing – send one person with a wagon for pick up and stay safely 6 feet apart!

Beginning Tuesday, April 21- Resq-BBQ: Offering delivery to Greene Mill Preserve: Tuesday - Friday 5:00pm to 8:00pm and Sat/Sun 12-5pm.  Order online through the website www.resq-bbq.com

FRIDAY, APRIL 24 - 5:45 Fords Fish Shack: Fords - ORDER HERE (MUST HAVE MINIMUM OF 20 ORDERS)

Sunday, April 26 1130-1PM From Tuscany With Love (Orders places at truck)

TUESDAY, APRIL 28 - 12 – 5PM The Family Kitchen DMV - Family Kitchen - ORDER HERE

FRIDAY, MAY 1 - 11 – 3PM Zainy’s Flying Grill:

SUNDAY, MAY 3 -  4:30 – 7PM – Two Smooth Dudes Two Dudes - ORDER HERE

Spring 2020 Covenants Inspections and other GMP News

Covenants inspections are scheduled to start this week. The board has decided to continue our yearly inspections, but given these unprecedented circumstances will allow extra time to fix noted issues.

Some other upcoming items to note for the community:

• We will soon start on a refresh of the butterfly pond's landscaping.  The current look has not been up to community standards.

• We are also issuing proposal requests to fix our gazebo on the green, which has sustained a lot of damage recently.  

• Our tot lot has been inspected and soon we will have new swings, as well as clean up and fix any broken equipment. 

• The board has also signed a contract to build a gate which will cut the soccer field parking lot in half.  This way our residents can still enjoy the area, but it should also prevent cars from parking in the back where there has been a plethora of unwanted activities.  Parking signs have been posted and access is allowed from sunrise to sunset, so if you see anyone there at night please contact the Loudoun County Sheriff's Office at 703-777-1021.

• The clubhouse has been painted and the old furniture/decor has either been sold or donated.  New WiFi has been added as well as a new TV over the fireplace.  We have run into some logistical issues with the new furnishings being delivered thanks to Covid-19 and are not sure at this point when the clubhouse will be complete. We will update you when we have a date.

• We have opened the pool and are undertaking maintenance in anticipation of the pool being used this summer.  An opening date will be dependent on the state of Virginia.

We hope you are all doing well during these uncertain times.  We have a very special community here that we must protect.  If you ever need anything please feel free to reach out to a board member, all contact information is listed on the GMP website, greenemillpreserve.com.

HOA Meeting - Wednesday March 4th, 7pm

The next HOA Meeting will be held at 7pm on Wednesday, March 4th at the clubhouse. You can find the agenda below.

Also, please come welcome Kevin Miller from Sentry Management who is our new community manager. You can also find more information about Sentry Management here with access to submit payments and register for the Community Pro Portal to gain access to view your personal account and payment history and access association documents like By-Laws, Rules & Regulations and Reports

The Agenda for the next meeting is as follows:

All meetings follow Roberts Rules of Order
All motions paraphrased for agenda. See meeting minutes for formal motion language.

Please silence your cell phones for the meeting 

      I.         Call to Order / Roll Call

     II.         Member Comments

    III.         Agenda Approval

   IV.         Approval of Previous Meeting Minutes-

a.      Board Meeting 12/3/2019

b.     Special Meeting 1/7/2020

     V.         President Report

   VI.         Treasurer Report

  VII.         Management Report

 VIII.         Covenants Committee

a.      Violation Hearings

   IX.         Unfinished Business

a.      Tot Lot Inspection

b.     Formal Complaint Received

     X.         New Business

a.      Pool Management

b.     Pond Maintenance Agreement

c.      Commercial Lot Committee

d.     Soccer Field Gate

e.      Audit Engagement

   XI.         Next Meeting

  XII.         Adjournment to Executive Session for purposes of discussion of contracts/ collection report/ covenants appeal

 XIII.         Meeting Adjournment

Holiday Decorations

As a friendly reminder, holiday decorations are to be taken down within one month after the holiday.

From Architecture Standards and Guidelines..

III. O. “…Holiday ornaments are allowed during holiday seasons. They may be installed no more than one month prior to the holiday and must be removed within one month after the holiday. Holiday lighting must follow the Guidelines under "Exterior Lighting". “

III. P. “…Temporary decorative holiday and festive lighting does not need approval. However, lighting may be installed no earlier than one month prior to use and must be removed within one month after the holiday or function. Permanent installation is not allowed.”